Policies and Procedures.indd

MEMBER OUTREACH CHAIR The primary duty of the Member Outreach Chairperson is to give each new member a personal welcome and make sure she understands the information she has been given about the opportunities and expectations of membership in WAOW. The procedure is as follows: When we admit new members the chair gets the info from the Member Chairperson. The chair can wait a couple of weeks so they can digest all the info in their initial member packet. Then the chair will email a letter and call each one. Most don’t answer the phone and the chair will have to leave a message. But the ones that do answer are always very impressed that they get a personal welcome. Some have questions. She emphasizes the necessity of joining the online group so they stay in the loop. She should be available to all members to answer questions about WAOW. A copy of a typical letter I email is at the end of this. It has to change with each group depending on what show is coming up. The Member Outreach Chairperson should be very familiar with the membership roster maintained by the Membership Chairperson and be available to assist in any way needed. The Member Outreach Chairperson should be willing to assist or take on special projects that concern communicating with and organizing the members. The Member Outreach Chairperson should be a friendly presence at shows and online to make all members feel included and valued. I would be great if she could be at the welcoming table at the shows to greet the members and make them feel welcome. She should make all members feel they can come to her with questions and prob lems. Not that she can answer all questions or solve all problems, but she can refer them to the board member who can help them. Here is a typical welcoming letter: Hello (member’s name) Welcome to Women Artists of the West. It’s been a little while since you joined so I just wanted to check in with you to see if you have any questions, or if I can help you in any way. If you have not already, please log into the “Members Only” page on our website www.waow.org with the pass code WAOWladies (as of 4/2023) This is where you will find all the info you need. It’s also where our quarterly newsletter is posted. It’s where you will find prospectuses for our shows and contact info for board members. IT’S ALSO VERY IMPORTANT for you to join our online discussion group in Groups.io. You can set up your account by going to waowinc-members@groups.io Elin Thomas is the group administrator, her email is elin out@mac.com if you have any questions or problems with that. This is where we communicate with each other. Its also where announcements are made. By participating in this group you will stay in the loop and not miss out on important announcements and opportunities. Put a picture of yourself on our Members Photo Album page. Check out the Members Photo Album on the Members Only section of the website. (this is not public, only for us) Then send a photo of yourself with your name and state to Nori Thorne. Nori Thorne (norithorne@gmail.com) is our webmistress and her contact info is there for you.

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