Policy and Procedures 2024

SECTION F. APPLICATION AND ACCEPTANCE TO MEMBERSHIP 1. Prospective members may only apply for Associate Membership and may be selected by the member ship screening committee according to compliance with the following stipulations: a. Application material and requirements to apply for WAOW membership can be downloaded from waow.org or requested by U.S. mail or E-mail from the membership chairman. All application forms will in clude the expectations and requirements associated with Associate and Signature Membership. b. Applicants must submit a completed application form prior to the deadline set by the Board of Direc tors. c. The application form must be accompanied by a minimum of six (6) images of current Work. (Current is defined as Work completed within two (2) years of the date of application.) d. The application form must be accompanied by a resume complete with brief biographical information and exhibition listings. e. A screening fee set by the Board of Directors must accompany the application form. f. Applicants will be informed of the Membership Committee’s decision by letter within two (2) weeks of the screening date. g. Successful applicants may participate in the next sanctioned show, providing that the entry deadline for said show has not passed. h. No non-member artist may be invited into the WAOW membership at any level without first passing through the proper jurying procedure. No offer of membership for any level may be offered to anyone for any length of time as a prize or enticement to join the group. i. Applicants to any higher level of membership shall know and adhere to the requirements set forth in Article IV of these bylaws as it refers to that next level. SECTION G. MEETINGS 1. Membership meetings shall be held during any sanctioned show if a quorum is in attendance and busi ness at hand deems it necessary. The highest-ranking Board member shall preside over these meetings and shall report the minutes of said meetings to the Board of Directors. Unofficial meetings may also occur that do not involve voting issues but merely serve as a gathering for members of all levels. 2. Special membership meetings may be conducted on the Internet through the official WAOW Web site and/or the WAOW list E-mailing system. 3. Special meetings of the Board of Directors may be requested by any officer and may be held at either a physical location or on the Internet. 1. Issues and measures approved at the above meetings which require a 2/3 vote of the membership shall be put to the membership annually or as deemed necessary by the Board of Directors, according to Article VI, Section B. of these bylaws.

ARTICLE VI. BOARD OF DIRECTORS SECTION A. ELECTED OFFICERS AND APPOINTED BOARD MEMBERS 1. Elected officers shall consist of the following voting members: a. President b. Vice President c. Corporate/Recording Secretary d. Treasurer 2. Appointed Board members shall consist of the following voting members: a. Advertising/Publicity Director(s) b. Advisor(s) (maximum of four) c. Education Director(s) d. Jury Process Director e. Membership Chair f. Scholarship Chair g. Show Chair (s) (1) Show Chair(s) voting responsibility ends after final show report i. Website Director 3. Non-voting but supporting members a. Bulletin Editor b. Geek Squad c. Group Email Coordinator d. Historian e. Membership Outreach Chair(s) f. Show Venue Chair g. Social Media Director h. Sponsorship Chair i. Assistant Chairs in any capacity 4.

All elected and appointed officers of the Board shall have equal voting rights on Board issues. Voting board members who receive a stipend are mandatorily excused from voting when the issue pertains to said stipend. 5. A quorum of the Board shall consist of seven (7) voting members. A majority vote of the Board shall consist of a simple majority (51%) of Board members present. 6. The number and title of Board members and/or supporting Board members is not fixed and may change from time to time. The President may appoint or the Board may elect an advisory group, which may consist of Board members and/or members not otherwise on the Board of Directors. Non-Board member advisors are not entitled to vote on Board issues. 7. If no member volunteers for the position of President of the corporation, then the Board may by a two thirds (2/3) vote of the entire Board elect to increase dues and hire an Executive Director who shall work in conjunction with the Board of Directors. SECTION B. ELIGIBILITY 1. Only members in good standing (Associate, Signature, Emeritus, Life, Master and Honorary) from the beginning of the fiscal year shall be eligible for election or appointment to the Board of Directors. 2. Upon resignation of an officer, a quorum of the Board of Directors shall appoint a replacement within thirty (30) days, to serve in that capacity for the remainder of the term. 3. If a Board member is absent for two (2) consecutive Board meetings without a good and sufficient reason, the office shall be declared vacant and a quorum of the Board of Directors shall appoint a replacement within thirty (30) days, to serve in that capacity for the remainder of the term.

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